Conference call is one of great alternative in conducting meeting at any emergency time. By using this certain service, you will be able to conduct a meeting without gathering your team members in a certain place. Therefore, you can save more money on lodging and transportation. However, in order to conduct meeting with this certain service, you should check the availability first. So, you can make the meeting fits with the schedules of the members.
In making a successful meeting by using conference call, there are several things that you can try to follow. Here they are.
First, you need to develop a list of the participants. Find their phone numbers as well as their email addresses. You might need to have that information to conduct the conference.
Second, you need to determine the date. Make sure to determine the date long time before the actual date of the conference. You can determine it at least two to three weeks before the meeting day.
Third, you need to set the agenda. Gather the detail of the agenda, especially the discussion topics, in order to let the members notice about the purpose of the meeting. Besides, agenda could also help people to notice the importance of the conference. So they can provide their time to attend the meeting as well as to use the time efficiently during the call.
Fourth, call the participants and see the availability of the participants. You can also send the agenda to them so they can deliver their best ideas in conducting the meeting. Besides, you also have to make sure that you can get the conference call service from your provider on that certain date. If you find some people are unable to attend the meeting, you can find other alternative days. When you have got the fixed schedule, you can inform them about the precise date, time, as well as login instructions for the agenda or the call.
With a lot of options that you can get from your provider, you will always get the best service that matches your needs well. Just contact your provider after you have done with those tips, and you can successfully conduct the teleconference well.