The Benefits of Virtual Meetings and Web Conferencing Services

Web conferencing services have become common and have replaced the phone call to most of the people, as some of the web conferencing application provide video calling at affordable costs than a regular phone call.

Virtual meeting, better known as web conference or digital conference, gives you a platform to communicate with other people with the help of internet connectivity and computer. Web conference services used to be complicated and ineffective around 4 – 5 years back, but the current technology has given a lot of options for people to web conferencing service effectively and freely.

Here are four imperative benefits of using online web conferencing programs services on a day-to-day basis

1. Cost effective compared to physical meeting

Web conference services are cost effective in every possible angle, as the services would be in need of a computer or a mobile along with internet connectivity. To a physical conference, you have to spare time, money to travel, cost to stay and so on. A digital connectivity has given huge benefits regarding using web conference option on a regular basis.

2. Easy connectivity from every place in the world

The online conferencing is not a baby technology anymore, where the connection was never stable. The web conferencing technology has improved to a great extent and provides flawless connectivity from any part of the world. You can use the online conferencing services for both official and personal purposes, as there are multiple numbers of applications that you can use to initiate a virtual meeting.

3. Best to use in different devices and gadgets

You can do online conferencing both on the computer and on mobile phones. Most of the smartphones give out an option for users to have a web meeting on a regular basis without paying any cost. As technology is advancing at a rapid speed, some of the applications are available free of cost both in mobile and in the computer, which can be used to make long distance calls without paying a dime.

4. Meeting without hassles and worries

You can meet your pals or family members in the virtual world from any part of the world. A virtual meeting lets you travel to different places while having the conversation and it is not necessary to reach a specific place to have the meeting. All you need is good internet connectivity and a decent device to provide web conferencing services.

Encouraging More Dynamic Discussions During Call Conferencing Meetings

Call conferencing meetings are usually held to encourage collaboration among participants, so that members can brainstorm and take part in a productive exchange of ideas. However, many hosts often encounter sessions that are dull and filled with awkward silences. Prevent this from happening and allow engaging discussions to take place by observing the following guidelines:

Before the meeting

First, build anticipation and send out an invitation. Give selected participants of the call conferencing session a heads up about the topic to be discussed during the meeting. Send each one an e-mail or a written memo outlining the meeting’s agenda and points for discussion. You can also give them a list of materials they have to bring, like notebooks and pens, or provide them with handouts for advanced reading.

If you’re hosting a brainstorming session, make sure to ask the participants to come prepared. Tell them to think of at least three ideas in advance, which they can share during the meeting. If, on the other hand, you’re planning to explain a new structure or discuss possible changes to an existing process, don’t forget to provide an outline or flowchart illustrating the new format. This will encourage people to comment and raise their questions during the meeting.

During the meeting

Provide enough background and let the participants share their expectations or objectives for the call conferencing meeting. This allows them to work towards achieving a goal and will also help them stay focused on the task at hand.

If you have call participants who have never met or worked with each other, don’t forget to introduce them. Let them share something about themselves or give a short description about what they do. Not only is this a great icebreaker, it will also encourage other members to participate.

When it’s time to get comments or any kind of feedback, try calling on specific people. It may seem like you’re asking participants to recite in class, but doing this ensures that everybody gets a chance to speak and contribute to the discussion.

After the meeting

After your call conferencing meeting, see to it that everybody leaves with a list of accomplished tasks or deliverables to facilitate the implementation of the project or to bring about a better understanding of what was discussed.

You also have to send out a short e-mail thanking everyone for their input. This lets the call participants feel appreciated and will encourage them to take part in future sessions. You can also include a recording, printed handouts, or a brief summary of the topics discussed during the call conferencing meeting.