The Benefits of Virtual Meetings and Web Conferencing Services

Web conferencing services have become common and have replaced the phone call to most of the people, as some of the web conferencing application provide video calling at affordable costs than a regular phone call.

Virtual meeting, better known as web conference or digital conference, gives you a platform to communicate with other people with the help of internet connectivity and computer. Web conference services used to be complicated and ineffective around 4 – 5 years back, but the current technology has given a lot of options for people to web conferencing service effectively and freely.

Here are four imperative benefits of using online web conferencing programs services on a day-to-day basis

1. Cost effective compared to physical meeting

Web conference services are cost effective in every possible angle, as the services would be in need of a computer or a mobile along with internet connectivity. To a physical conference, you have to spare time, money to travel, cost to stay and so on. A digital connectivity has given huge benefits regarding using web conference option on a regular basis.

2. Easy connectivity from every place in the world

The online conferencing is not a baby technology anymore, where the connection was never stable. The web conferencing technology has improved to a great extent and provides flawless connectivity from any part of the world. You can use the online conferencing services for both official and personal purposes, as there are multiple numbers of applications that you can use to initiate a virtual meeting.

3. Best to use in different devices and gadgets

You can do online conferencing both on the computer and on mobile phones. Most of the smartphones give out an option for users to have a web meeting on a regular basis without paying any cost. As technology is advancing at a rapid speed, some of the applications are available free of cost both in mobile and in the computer, which can be used to make long distance calls without paying a dime.

4. Meeting without hassles and worries

You can meet your pals or family members in the virtual world from any part of the world. A virtual meeting lets you travel to different places while having the conversation and it is not necessary to reach a specific place to have the meeting. All you need is good internet connectivity and a decent device to provide web conferencing services.

Video & Web Conferencing: How To Determine Which Features Will Benefit You The Most

Web and video conferencing technology is becoming more sophisticated with each passing day. A few years ago it was a novelty just to talk with someone online, and view his or her image at the same time. Today web conferences bring together entire companies in complex interaction that rivals live face-to-face meetings. How you might benefit from the latest developments in web conferencing depends on your particular needs. Here are a few points that you should consider.

1. Do you need to make a Powerpoint or other presentation during your conference?

If you answered “yes” to this question, then you will be glad to know that current web and video conferencing services allow the host of a conference to present a slide show or power point demonstration that will be visible on the screens of all the participants of a conference. Similarly, hosts can also open and show other document formats to their attendees. If you need this kind of capability, make sure that your conference provider can give this to you.

2. Do you require telephone conferencing integrated with your web/video conference?

Many organizations have found telephone conferencing to be an effective way to get work done. If you are already connecting with your members and staff via telephone conferences you can expand on this by choosing a web conferencing system that integrates telephone conferencing along with the online conference. The combined service will give you the ease of phone conferencing along with the enhanced visual and presentation features of online conferencing.

Some services allow the host to pay the long distance bill of all the participants (toll free conferencing), while others require each participant to cover their long distance fees.

3. Do all of your conference participants use the same type of computer?

If your participants are going to be using a variety of computers (PC, Mac, Linux) then you will benefit most by choosing a web conferencing system that works on any platform. While earlier conferencing systems required the downloading of complex software that would work only on specified operating systems, newer conferencing formats are delivered online and are browser based. They work on any operating system and if yours in an eclectic audience, then you will get best results with this type of conferencing.

4. Will it be necessary for one of your technicians to “take-over” and operate the computers of any of your participants?

If you wish to use conferencing as a service tool and want to avoid having to send out your service team on physical visits to clients, you can save a lot of travel time and cost by selecting a web and video conferencing system that allows the host of the conference to go online and actually take control of the computer of the client or conference participant. If you are looking at web conferencing as an after-sales service tool, then this particular feature will probably give you one of the most important benefits that you could wish for.

5. Do you want to conduct an online poll or survey during the conference?

If you have a large organization and want to make a quick and accurate poll of opinion or vote on a particular issue then the new polling capabilities of the most advanced web conferencing services will be an important feature for you.

Similarly, if you need to gather demographic information about your meeting participants, obtain valuable input, or quiz and test your participants, then the new online survey capabilities of current web conferencing systems will be an important feature to look for when choosing your conference format. Data from these types of online “surveys” can typically be saved and used for future use.

6. Do you want to brainstorm online, using a “whiteboard”?

Brainstorming is a great way to tap the ideas of a group and to come up with and select new ideas. If this is what you like to do when holding physical meetings, then you will probably want to be able to do the same thing in your virtual meetings as well. This is now possible in some of the more advanced web conferencing systems by using a “group notepad” that enables meeting participants to utilize a shared workspace. The results of these brainstorming sessions can typically be saved in a storage area.

Which of these features will benefit you the most? It all depends on your particular needs. However, one thing is sure: once you experience the convenience of online meetings, you will not want to go back to the era when every meeting required you to pack up your bags and get on an airplane.

Audio Conferencing – Web 2.0 Pizzazz Vs Same-Old-Same-Old

What do you need to know about Web 2.0 audio conferencing? How is it different than your crusty old dial-in number a PIN you’ve been carrying around in your wallet or purse?

Traditional services lack innovation – Audio conferencing has seen little innovation since its emergence in the 1980’s. It started as a part of an AT&T operator call center and you paid $1 per minute per participant. It had basic features and rules rigid. After your allotted time you were cut off. You were charged extra for everything like operator fees, late fees, no-show fees and cancellation fees. Put bluntly, traditional services were as mean as a drill sergeant. After AT&T divestiture in the mid-1980’s “reservation-less” technology emerged to give the emergent Baby Bells basic services. These technologies are still with us. The innovation with reservationless was the ability to use the same PIN for multiple calls without having to schedule each call through an operator.

Blends the best of the phone & data worlds – “Web 2.0 audio conferencing” is an emerging industry that describes a new breed of technology that’s breathing new life into a stodgy yet much needed business service. Traditional services, or same-old-same-old conferencing, connected phone wires together. The new services blend traditional phone technologies with the new breed of web-based technologies, like the i-Phone® and Blackberry® to offer new features and functions that make the user experience more effective… and maybe even more fun, too. Ease-of-use, convenience, more features and higher quality at lower costs are its calling card.

Web 2.0 feature power is finally here – This new audio conferencing technology blends the best of the phone and web worlds. For example, say you need to get your work team together right now to handle an emergency. Now you can simply tap your group list and voile! You are all on the phone. No more slogging through the process of sending everyone an email, waiting for confirmations, starting the call, waiting for stragglers. Those cumbersome barriers to greater efficiency are removed. Such capabilities were impossible with same-old-same old audio conferencing, but today they’re simple to accomplish and generate powerful results.

Special Note: Web 2.0 audio conferencing and “web conferencing” are not the same. Web conferencing enables the broadcast of a computer screen view, like a PowerPoint slide to participants. Audio conferencing manages the phone connections. Sometimes the two technologies are used together. More often than not however, audio conferencing is used since it doesn’t require everyone to be in front of a computer each time.

To learn more, Google “Web 2.0 audio conferencing”.

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